The Corporate HR Manager’s Guide to Employee Vehicle Shipping
Quick answer: Treat employee vehicles like any other relocation benefit with clear eligibility, documentation, and a preferred broker that can prove carrier vetting—not just the lowest spot quote.
Why vehicle shipping belongs in relocation policy
Long drives burn PTO, add fatigue before day one, and create hidden hotel and fuel costs. A structured vehicle benefit keeps schedules predictable and reduces one-off vendor shopping by employees under stress.
Three operating models
- Employee-managed reimbursement — flexible but inconsistent on compliance.
- Company-managed booking — best control, consolidated invoices, clearer escalation.
- Approved-provider short list — balances autonomy with guardrails.
Vetting questions procurement should ask
Use the FMCSA SAFER system to confirm broker and carrier operating authority, then ask how cargo insurance is verified on every load. AAAT publishes its layered checks in the Vehicle Shipment Security System (VS3)—a practical scorecard for security reviews.
Link programs to the right landing teams
Volume corporate moves should route to enterprise relocation coordinators; dealer groups should see dealership logistics; military offices should pair content with military & government programs.
Red flags
- Full prepayment demanded before pickup
- No bill of lading discipline
- Vague insurance or refusal to document coverage
Ready to centralize bookings? Start a conversation from the enterprise page above or call 1-800-227-7447.